Pacific Retirement Services

Accounts Payable Specialist

Job Location US-OR-Medford
Job ID
Location/Org Data : Name
PRS Management Inc


About Us:

Pacific Retirement Services is a non-profit leader in the senior living/hospitality industry. At our core, we develop, build, and operate communities filled with friendly neighbors, interesting activities, inspiring conversations, delicious food, and plenty of laughter. We also share our experience and knowledge with other retirement communities who seek our management services, helping them achieve excellence and financial stability. All of this is backed by buy our Health Center teams with services that include skilled nursing, assisted living, memory care and home care. Currently we operate 12 retirement communities in 6 states. In addition we also operate a multitude of affordable housing properties as well as a community volunteer network right here in Medford, OR.


We are currently looking for an Accounts Payable Specialist (Full-time) to join our team.

Hours: 8am-4:30pm

Schedule: Monday - Friday



  • Medical/Dental/Vision insurance
  • Vacation, Sick  and Holiday time
  • 401k with match
  • An additional Employer Funded Retirement Plan
  • Life and AD&D Insurance
  • Short Term and Long Term Disability coverage 


What you’ll be doing:

You will maintain and process the daily activities and transactions of the Accounting Department related to accounts payable and cash disbursements for Pacific Retirement Services (PRS), its affiliates and managed companies.


How you’ll do it: 

  • Receive, review, and verify invoices by checking discrepancies, properly coding purchase orders and routing invoices to department managers for approval. Record all approved invoices for payment, research and clear aged invoices in the Accounts Payable system. As requested, copy all construction project invoices for bond draws.
  • Ensure proper delivery of checks and check registers by managing distribution and filing. Maintain check copy files, void checks and bank register log for reconciliation purposes. Review outstanding A/P checks for facility monthly to ensure unclaimed property is accounted for correctly.
  • Maintain all tax information for vendors and process 1099’s for distribution. Review all vendor statements and request any outstanding invoices.
  • Create and maintain an appropriate filing system for internal control and external audit purposes. Perform month end balancing and month end reports audits.
  • Review outstanding vendor statements for past due invoice.
  • Process expense reimbursement to employees.
  • Maintain a thorough knowledge of all A/P operating systems.
  • Responsible for all other accounts payable and reports as assigned by the Accounting Operations Manager.
  • Provide support to facilities in the absence of staff as needed.
  • Perform other duties as assigned or required.


  • Knowledge of basic accounting and bookkeeping practices and procedures is preferred.
  • Two (2) years’ experience processing accounts payable is preferred.
  • Computer skills, including proficiency in Microsoft Office programs, especially MS Excel. Knowledge of accounting systems is preferred.


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