Pacific Retirement Services

  • Administrative Assistant - Facility Services

    Job Location US-OR-Portland
    Job ID
    Location/Org Data : Name
    Mirabella Portland
  • Overview

    Administrative Assistant - Facility Services


    Responsible for coordinating and completing various projects for Mirabella Portland as defined by Facility Services (FS) including maintaining and updating the computerized maintenance management system and assisting with other management priorities and administrative tasks as assigned. Main contact person for residents to turn to with requests, questions and information for the Facility Services Department.


    • Use of computerized maintenance management software software to manage work requests, input new work orders and determine job content, arrange by priority, follow-through on existing work orders and run reports on maintenance activity.
    • Process monthly resident charges by department.
    • Assist with proper documentation as it relates to fire-life-safety code requirements to include scheduled inspections and QI reviews.
    • Assist the Facilities Department in all aspects of project management as needed.
    • Helps to organize and maintain project/construction documents and records.
    • Set up, maintain, and organize the department’s central files, information, messages, and filing.
    • Purchase orders, invoices and statements: sort, document, record and file all information pertaining to Department purchases.  Codes each invoice for billing.
    • Assists in the creation, implementation, and maintenance of departmental training and safety records.
    • Other duties as assigned by the Director of Facility Services. 



    Requires knowledge of business office management, project management, administrative or related field. A minimum of 1-3 years of experience is required. Must have strong computer/word processing skills, organizational skills, written communication skills, good phone and public relations skills and knowledge of office equipment.


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