Pacific Retirement Services

  • Assistant Facility Director

    Job Location US-OR-Portland
    Job ID
    Location/Org Data : Name
    Mirabella Portland
  • Overview

    Assistant Facility Director

    This position will assist the facility Director of the day-to-day operations of the Facility Services Department for a state of the art high-rise retirement center.  Assist in supervising multi-disciplinary teams of staff including housekeeping, maintenance, renovations and transportation. Provide assistance to the Director as required and to act as Director in their absence.


    Mirabella Portland, a part of Pacific Retirement Services, is a beautiful not-for-profit Continuing Care Retirement Community (CCRC) located in the SW Waterfront. 



    • Develop, implement and enforce policies and procedures for the department
    • Responsible for compliance with local, state, and federal agencies.
    • Assists the Director in departmental budgeting and line item accounts. Assists in developing Capital Budget request and projects.
    • Assists in purchasing, receivables, and inventory as required for the areas of the division under his/her responsibilities; including but not limited to: supplies, chemicals, tools, and equipment.
    • Responsible for the organization, safety programs and maintenance of the facility shop and storage areas.
    • Assists in keeping proper and concise records regarding the area under his/her direction.
    • Hires, evaluates and disciplines  facilities staff in conjunction with the Director and Human Resources.
    • Develops schedules and directs training of all staff
    • Hires and supervises various contract services
    • Approves time cards for all staff under his supervision; authorizing OT when required
    • Directs and supervises improvements, repairs and maintenance of the electrical systems, fire prevention systems, and elevators throughout the campus.
    • Routinely attends meetings and represents the FS Department in administrative decisions
    • Directs coordination meetings with residents, interior designers, architects, staff and other consultants to develop innovative and effective ways and means to the renovation / modification processes.
    • Maintains a safe and clean facility




    • Assist in overseeing all operations as it relates to the facility service department to include Maintenance, Housekeeping, Renovations and Transportation.
    • Strong Customer Service skills and Staff Team Building Leadership.
    • Experience with computerized maintenance management systems.
    • Supervising skills and experience in General and Specialized building and construction, including but not limited to: repair of HVAC / mechanical, electrical, plumbing, locksmithing, utility systems and working knowledge in the operation, repair, and maintenance of shop equipment and tools.
    • Knowledge of the chemicals and processes used by the department SDS, PPE, Universal Precautions, and General Safety practices used in the construction and building trades.
    • Knowledge of fire prevention, fire suppression, and fire alarm systems.
    • Knowledge of fire life safety emergency response procedures and best practices
    • Basic accounting principal knowledge for budgeting.
    • Knowledge of fire life safety emergency response procedures and best practices
    • Ability to supervise, manage and train employees so routine work and special projects are completed in a timely manner
    • Ability to read and understand specifications, plans, drawings and to communicate with local city official and departments.
    • Ability to fill out forms, keep accurate records, and submit reports.
    •  Formal training and/or 5 year’s experience in related position.



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